Notes to and forming part of the Financial Statements - Notes 20-25

Page index

Note 20: Administered investments

The principal activities of the department’s administered investments are as follows:

National Australia Day Council - promotion of national pride, active citizenship and the observance and celebration of Australia Day; administration of the Australian of the Year awards, which include awards for the Young Australian of the Year, the Senior Australian of the Year and Australia’s Local Hero; distribution of grants to State/Territory Australia Day Councils and provision of recommendations and advice to the Australian Government on all matters relating to year-round national pride activities.

Note 21: Appropriations

Table A: Aquittal of authority to draw cash from the consolidated revenue fund for ordinary annual services appropriations

  Administered expenses Departmental outputs Total
 
Particulars		 2008
$		 2007
$		 2008
$		 2007
$		 2008
$		 2007
$
Balance brought forward from previous period 1,696,535 143,985 41,934,318 33,978,795 43,630,853 34,122,780
Appropriation Act: - - - - - -
Appropriation Act (No.1) 2007–08 8,908,000 8,530,000 134,860,000 120,738,000 143,768,000 129,268,000
Appropriation (NTER) Act (No. 1) 2007–2008 - - 600,000 - 600,000 -
Appropriation Act (No.3) 2007–08 33,000 350,000 10,316,000 15,005,000 10,349,000 15,355,000
Appropriation Act (No.5) 2007–08 - - - 2,212,000 - 2,212,000
Other annual appropriation acts - - - - - -
Administered appropriation lapsed (Appropriation Act section 8) (1,178,260) - - - (1,178,260) -
Reductions of appropriations (Appropriation Act section 9) - - - - - -
Advance to the Finance Minister (Appropriation Act section 11) - - - - - -
Comcover receipts (Appropriation Act section 12) - - - - - -
Amounts transferred to Capital - - (903,824) - (903,824) -
FMA Act: - - - - - -
Refunds credited (FMA section 30) 258,416 - 739,103 476,512 997,519 476,512
Appropriations to take account of recoverable GST (FMAA section 30A) 341,707 297,752 8,139,137 6,371,249 8,480,844 6,669,001
Annotations to ‘net appropriations’ (FMA section 31) - - 8,162,260 3,624,927 8,162,260 3,624,927
Adjustment of appropriations on change of entity function (FMA section 32) - - 926,316 (1,873,521) 926,316 (1,873,521)
Total appropriation available for payments 10,059,398 9,321,737 204,773,310 180,532,962 214,832,708 189,854,699
Cash payments made during the year (GST inclusive) 7,812,582 7,625,202 162,337,328 138,598,644 170,149,910 146,223,846
Appropriations credited to Special Accounts (excluding GST) - - - - - -
Balance of Authority to Draw Cash from the Consolidated Revenue Fund for Ordinary Annual Services Appropriations 2,246,816 1,696,535 42,435,982 41,934,318 44,682,798 43,630,853
Represented by:
Cash at bank and on hand - 21,082 1,428,545 774,421 1,428,545 795,503
Cash payable to OPA - (18,469) - - - (18,469)
Receivable - departmental appropriations - - 40,635,330 40,354,387 40,635,330 40,354,387
Receivable - GST receivable from the ATO - - 372,107 805,510 372,107 805,510
Undrawn, unlapsed administered appropriations 2,246,816 1,693,922 - - 2,246,816 1,693,922
Total 2,246,816 1,696,535 42,435,982 41,934,318 44,682,798 43,630,853

Table B: Acquittal of authority to draw cash from the consolidated revenue fund for other than ordinary annual services appropriations

Particulars Operating Non-operating Total
SPPs


2008
$		 SPPs


2007
$		 NAE


2008
$		 NAE


2007
$		 Equity


2008
$		 Equity


2007
$		 Administered assets and liabilities
2008
$		 Administered assets and liabilities
2007
$


2008
$


2007
$
Balance brought forward from previous period (Appropriation Acts) - - - - 8,201,078 13,171,018 - - 8,201,078 13,171,018
Appropriation Act: - - - - - - - - - -
Appropriation Act (No.2) 2007–08 - - - - - 14,204,000 - - - 14,204,000
Appropriation Act (No.4) 2007–08 - - - - 272,000 7,261,000 - 1,370,000 272,000 8,631,000
Appropriation Act (No.6) 2007–08 - - - - - - - - - -
   Other annual appropriation acts - - - - - - - - - -
   Administered appropriation lapsed
   (Appropriation Act section 7 & 8)		 - - - - - - - - - -
Reductions of appropriations(appropriation Act section 11) - - - - - - - - - -
Advance to the Finance Minister (Appropriation Act section 12) - - - - - - - - - -
   Amounts transferred from Operating - - - - 903,824 - - - 903,824 -
FMA Act: - - - - - - - - - -
Refunds credited (FMA section 30) - - - - - - - - - -
Appropriations to take account of recoverable GST (FMA section 30A) - - - - 137,880 2,643,494 - 137,000 137,880 2,780,494
Adjustment to appropriations on change of entity function (FMA section 32) - - - - - - - - - -
Total appropriations available for payments - - - - 9,514,782 37,279,512 - 1,507,000 9,514,782 38,786,512
Cash payments made during the year (GST inclusive)1 - - - - 1,516,682 29,078,434 - 1,507,000 1,516,682 30,585,434
Appropriations credited to Special Accounts (GST exclusive) - - - - - - - - - -
Balance of Authority to Draw Cash from the Consolidated Revenue Fund for Other Than Ordinary Annual Services Appropriations - - - - 7,998,100 8,201,078 - - 7,998,100 8,201,078
Represented by:                    
Cash at bank and on hand - - - - - - - - - -
Appropriation Receivable1 - - - - 7,998,100 8,201,078 - - 7,998,100 8,201,078
Undrawn, unlapsed administered appropriations - - - - - - - - - -
Total - - - - 7,998,100 8,201,078 - - 7,998,100 8,201,078

Table C: Acquittal of authority to draw cash from the consolidated revenue fund - special appropriations (unlimited amount)
Governor-General Act 1974
Section 5
Purpose: To make provision in relation to the payment of allowances for former Governors-General.

 Administered expenses Outcome 1
2008
$’000

 2007
$’000
Cash payments made during the year 832 785
Refunds credited (net) (FMA Act section 30) - -
Total charged to appropriation 832 785
Estimated Actual 909 895
 
Financial Management and Accountability Act 1997
Section 28(2)
Purpose: To make repayments required or permitted by law (where no other appropriation exists) Administered expenses  Outcome 1
2008
$		 2007
$
Cash payments made during the year - -
Estimated Actual - -

The special appropriations for: (1) Provision of superannuation surcharge for former Governors-General under s4 (7) of the Governor-General Act 1974; and (2) Remuneration and allowances of members of the Parliamentary Commission of Inquiry and for other expenses under s10 of the Parliamentary Commission of Inquiry (Repeal) Act 1986 were not used during the reporting period or the previous reporting period and are therefore not shown in separate tables.

Note 22: Special accounts

Other Trust Moneys (Departmental) 2008
$		 2007
$

Legal authority: Financial Management and Accountability Act 1997 section 20
Purpose: For expenditure of moneys temporarily held on trust or otherwise for the benefit of a person other than the Commonwealth.

This account was abolished and replaced by the Services for Other Entities and Trust Moneys Special Account on the 26th of June 2008.
     
This account is non-interest bearing    
     
Balance carried from previous period - -
Appropriation for reporting period - -
Costs recovered - -
Other receipts - -
GST Credits (FMA Act section 30A) - -
Total credits - -
Payments made to suppliers - -
Repayments debited from the special account - -
Investments debited from the special account (FMA Act section 39) - -
Total debits - -
     
Balance carried to next period - -
Represented by:    
Cash - held by the entity - -
Cash - transferred to the Official Public Account - -
Total balance carried to the next period - -

Services for other Governments and Non-Agency Bodies Account (Departmental) 2008
$		 2007
$

Legal authority: Financial Management and Accountability Act 1997 section 20
Purpose: Funds in this account are used for expenditure in connection with services performed on behalf of other governments and bodies that are not FMA agencies.

This account was abolished and replaced by the Services for Other Entities and Trust Monies Special Account on the 26th of June 2008 and the balance transferred to the Services for Other Entities and Trust Monies Special Account.
     
This account is non-interest bearing    
     
Balance carried from previous period 1,057,736 1,057,736
Adjustment to balance brought forward - -
Appropriation for reporting period - -
Costs recovered - -
Other receipts - -
Funds received from state agencies - -
Comcare Recoveries - -
GST Credits (FMA Act section 30A) - -
Total credits 1,057,736 1,057,736
Payments made to suppliers - -
Repayments debited from the special account - -
Investments debited from the special account (FMA Act section 39) - -
Transfer to Services for Other Entities and Trust Monies Special Account 1,057,736  
Total Debits 1,057,736 -
     
Balance carried to next period - 1,057,736
     
Represented by:    
Cash - held by the entity - -
Cash held in the Official Public Account - 1,057,736
Total balance carried to the next period - 1,057,736

Campaign Advertising Special Account (Departmental) 2008
$		 2007
$
Legal authority: Financial Management and Accountability Act 1997 section 20
Purpose: Funds in this account are used for costs associated with the administration of the Central Advertising System; to make repayments to the original contributors, and the capacity to return excess amounts without making a real or notional payment. 

Responsibility for management and reporting of the Campaign Advertising Special Account was transferred to Department of Finance and Deregulation on 11 January 2008 with a cash balance of $7,562,473.
     
This account is non-interest bearing    
     
Balance carried from previous period 4,652,288 3,523,862
Adjustment to opening balance 26,727 -
Appropriation for reporting period - -
Costs recovered - -
Other receipts - -
Commissions 3,687,456 2,078,426
GST Credits (FMA Act section 30A) - -
Total Credits 8,366,471 5,602,288
Payments made to suppliers 6,549 950,000
GST payments 401,616  
Reimbursements to the Department 395,833  
Repayments debited from the special account - -
Investments debited from the special account (FMA Act section 39) - -
Total Debits 803,998 950,000
     
Balance carried to next period 7,562,473 4,652,288
     
Represented by:    
Cash - held by the entity - -
Cash - transferred to the Official Public Account 7,562,473 4,679,015
Less: Other payables - net GST payable to ATO   (26,727)
Total balance transferred to Department of Finance and Deregulation on 11 January 2008 7,562,473 4,652,288

Media Commissions Special Account (Administered) 2008
$		 2007
$

Legal authority: Financial Management and Accountability Act 1997 section 20
Purpose: Funds in this account are used to transfer media commissions through the central advertising system and to reduce the balance without making real or notional payments.

Responsibility for management and reporting of the Media Commissions Special Account was transferred to Department of Finance and Deregulation on 11 January 2008 with a cash balance of $21,575,412.

     
This account is non-interest bearing    
     
Balance carried from previous period 13,819,036 10,729,621
Adjustment to opening balance 92,875 -
Appropriation for reporting period - -
Costs recovered - -
Other receipts - -
Commissions 10,446,975 6,735,499
GST Credits (FMA Act section 30A) - 333,122
Total Credits 24,358,886 17,798,242
Payments made to suppliers 1,803,182 3,979,206
GST payments 895,950  
Reimbursements to the Department 84,342  
Repayments debited from the special account - -
Investments debited from the special account (FMA Act section 39) - -
Total Debits 2,783,474 3,979,206
     
Balance carried to next period 21,575,412 13,819,036
     
Represented by:    
Cash - held by the entity - -
Cash held in the Official Public Account 21,575,412 13,911,911
Less: Other payables - net GST payable to ATO - (92,875)
Total balance transferred to Department of Finance and Deregulation on 11 January 2008 21,575,412 13,819,036

Services for Other Entities and Trust Moneys Special Account (Departmental) 2008
$		 2007
$

Legal authority: Financial Management and Accountability Act 1997 section 20
Purpose: This account was created to disburse amounts held on trust or otherwise for the benefit of a person other than the Commonwealth.  The account amalgamates the provisions of the OTM and SOG Special

Accounts, and provides an additional debiting clause to reduce the balance of the SOETM Special Account by amounts that are not Special Public Money.
     
This account is non-interest bearing    
     
Balance carried from previous period - -
Appropriation for reporting period - -
Costs recovered - -
Other receipts - -
Commissions - -
GST Credits (FMA Act section 30A) - -
Transfer from Services for other Governments and Non-Agency Bodies Special Account 1,057,736  
Total Credits 1,057,736 -
Payments made to the Official Public Account 1,057,736 -
Repayments debited from the special account - -
Investments debited from the special account (FMA Act section 39) - -
Total Debits 1,057,736 -
     
Balance carried to next period - -
     
Represented by:    
Cash - held by the entity - -
Cash - transferred to the Official Public Account - -
Total balance carried to the next period - -

Note 23: Remuneration of auditors

   2008
$		 2007
$
     
Financial statement audit services are provided free of charge to the department. The fair value of the services provided was: 200,000 163,590
     
No other services were provided by the Auditor-General.    

Note 24: Compensation and debt relief

 

 2008
$

 2007
$
Act of grace payments    
No payments were made during the reporting period (2007: No payments made). - -
     
Waivers of debt    
No waivers of amounts owing to the Australian Government were made pursuant to subsection 34(1) of the Financial Management and Accountability Act 1997 (2007: No waivers made). - -
     
Defective administration scheme payments    
No payments were made during the reporting period (2007: No payments made). - -
     
Ex-gratia payments    
No payments were made during the reporting period (2007: No payments made). - -
     
Section 73 of the Public Service Act 1999 payments    
No payments were made during the reporting period (2007: No payments made). - -

Note 25: Reporting of outcomes

In 2007–08, the department attributed shared items on the basis of employee expenses. In the comparative year, the department used staff numbers and floor space to determine the attribution of its shared items. The department has moved to an employee expense basis of allocation to support allocation of shared items under the outcome structure to be introduced from 1 July 2008 onwards.

NOTE 25A: NET COST OF OUTCOME DELIVERY
  Outcome 1 Total
  2008
$’000		 2007
$’000		 2008
$’000		 2007
$’000
Expenses        
Administered 9,233 11,894 9,233 11,894
Departmental 152,020 155,076 152,020 155,076
Total expenses 161,253 166,970 161,253 166,970
Costs recovered from provision of goods and services to the non-government sector        
Administered - - - -
Departmental 5,546 988 5,546 988
Tota costs recovered 5,546 988 5,546 988
Other external revenue        
Administered 8,481 9,022 8,481 9,022
Departmental 3,309 10,226 3,309 10,226
Total other external revenues 11,790 19,248 11,790 19,248
Net cost/(contribution) of outcome 143,917 146,734 143,917 146,734
         
Outcome 1 is described in Note 1.1. Net costs shown include intra-government costs that are eliminated in calculating the actual budget outcome.
NOTE 25B: MAJOR CLASSES OF DEPARTMENTAL REVENUES AND EXPENSES BY OUTPUT GROUPS AND OUTPUTS
Outcome 1 Output Group 1
Output 1.1		 Output Group 1
Total
2008
$’000		 2007
$’000		 2008
$’000		 2007
$’000
 Departmental expenses        
 Employees 11,821 10,851 11,821 10,851
 Suppliers 5,383 9,162 5,383 9,162
 Grants - - - -
 Depreciation and amortisation 867 955 867 955
 Write down and impairment of assets 291 - 291 -
 Losses from asset sales 4 - 4 -
Total departmental expenses 18,366 20,968 18,366 20,968
 Funded by:        
 Revenues from Government 17,429 21,329 17,429 21,329
 Sales of goods and services 2,104 118 2,104 118
 Gains - other 73 67 73 67
Total departmental revenue 19,606 21,514 19,606 21,514
         
Outcome 1 Output Group 2
Output 2.1		 Output Group 2
Total
2008
$’000		 2007
$’000		 2008
$’000		 2007
$’000
 Departmental expenses        
 Employees 11,392 8,685 11,392 8,685
 Suppliers 5,124 4,178 5,124 4,178
 Grants -   - -
 Depreciation and amortisation 836 629 836 629
 Write down and impairment of assets 281   281 -
 Losses from asset sales 5   5 -
Total departmental expenses 17,638 13,492 17,638 13,492
 Funded by:        
 Revenues from Government 16,799 12,711 16,799 12,711
 Sales of goods and services 837 438 837 438
 Gains - other 91 253 91 253
Total departmental revenue 17,727 13,402 17,727 13,402

NOTE 25B: MAJOR CLASSES OF DEPARTMENTAL REVENUES AND EXPENSES BY OUTPUT GROUPS AND OUTPUTS (CONTINUED)
Outcome 1 Output Group 3
Output 3.1		 Output Group 3
Output 3.2		 Output Group 3
Output 3.3		 Output Group 3
Total
2008
$’000		 2007
$’000		 2008
$’000		 2007
$’000		 2008
$’000		 2007
$’000		 2008
$’000		 2007
$’000
 Departmental expenses                
 Employees 2,997 2,857 7,507 5,150 7,881 19,279 18,385 27,286
 Suppliers 1,294 1,366 4,090 4,766 51,112 53,586 56,496 59,718
 Grants - - 5,794 2,439 - - 5,794 2,439
 Depreciation and amortisation 220 253 551 563 721 1,766 1,492 2,582
 Write down and impairment of assets 74 - 185 - 2,308 - 2,567  
 Losses from asset sales 1 - 3 - 1,089 - 1,093  
Total departmental expenses 4,586 4,476 18,130 12,918 63,111 74,631 85,827 92,025
 Funded by:                
 Revenues from Government 4,419 4,394 16,862 10,854 65,092 60,723 86,373 75,971
 Sales of goods and services 141 29 1,871 435 3,119 613 5,131 1,077
 Gains - other 18 10 1,166 1,023 341 3,968 1,525 5,001
Total departmental revenue 4,578 4,433 19,899 12,312 68,552 65,304 93,029 82,049

NOTE 25B: MAJOR CLASSES OF DEPARTMENTAL REVENUES AND EXPENSES BY OUTPUT GROUPS AND OUTPUTS (CONTINUED)
Outcome 1 Output Group 4
Output 4.1		 Output Group 4
Output 4.2		 Output Group 4
Output 4.3		 Output Group 4
Output 4.4		 Output Group 4
Output 4.5
 Output Group 4
Output 4.6		 Output Group 4
Total
2008
$’000		 2007
$’000		 2008
$’000		 2007
$’000		 2008
$’000		 2007
$’000		 2008
$’000		 2007
$’000		 2008
$’000		 2007
$’000		 2008
$’000		 2007
$’000		 2008
$’000 		2007
$’000
Departmental expenses                            
Employees 5,384 3,997 6,863 5,469 1,240 3,296 467 359 487 777 2,465 2,290 16,906 16,188
Suppliers 4,684 2,634 3,116 2,790 827 1,958 171 181 1,889 2,180 922 942 11,609 10,685
Grants - - - - - - 82 103 - - - - 82 103
Depreciation and amortisation 378 378 503 496 91 346 34 33 - 171 181 191 1,188 1,615
Write down and impairment of assets 127 - 169 - 31 - 12 - - - 61 - 399 -
Losses from asset sales 2 - 2 - 0 - 0 - - - 1 - 5 -
Total departmental expenses 10,575 7,009 10,653 8,755 2,189 5,600 766 676 2,376 3,128 3,630 3,423 30,189 28,591
Funded by:                            
Revenues from Government 10,786 6,446 10,118 8,263 1,829 4,983 770 812 1,380 2,616 3,635 2,950 28,518 26,070
Sales of goods and services 242 750 323 16 241 506 23 1 1 11 116 6 946 1,290
Commissions - special accounts - - - - 2,960 2,893 - - - - - - 2,960 2,893
Gains - other 46 15 42 32 8 14 3 1 - 7 15 8 114 77
Total departmental revenues 11,074 7,211 10,483 8,311 5,038 8,396 796 814 1,381 2,634 3,766 2,964 32,538 30,331

NOTE 25C: MAJOR CLASSES OF ADMINISTERED REVENUES AND EXPENSES BY OUTCOMES
Outcome 1 Total Outcome 1
2008
$’000		 2007
$’000
Administered income    
Commissions - Media Commissions Special Account  8,481  8,752
Sales of goods and services  -  -
Personal benefits - gain on actuarial assessment  -  270
Gains - assets not previously recognised  -  -
Total administered income  8,481  9,022
Administered expenses    
Employee benefits  1,001  918
Suppliers  4,937  7,800
Personal benefits  747  715
Grants  2,370  2,302
Depreciation  178  155
Write down and impairment of assets  -  4
Total administered expenses  9,233  11,894
Top
Last Updated: 6 November, 2008