9. More information

• Index of Compliance with Mandatory JCPAA Requirements
• List of Figures
• List of Abbreviations
• Glossary of Key Terms

Index of Compliance with Mandatory JCPAA Requirements

Description	Page no.
Letter of transmittal	iii
Table of contents	iv
Glossary	209
Contact officer(s)	ii
Internet home page address and Internet address for report	ii
Review by departmental secretary	2
Overview description of department	8
Role and functions	6–14
Organisational structure	11
Outcome and output structure	10
Where outcome and output structures differ from PBS format, details of variation and reasons for change	9
Portfolio structure	6
Review of performance during the year in relation to outputs and contribution to outcomes	15–18
Actual performance in relation to performance targets set out in PBS/ PAES	3, 15–18, 20–24, 26–31, 34–47, 52–58, 60–66, 69–73, 77–79
Performance of purchaser/ provider arrangements	Not Applicable
Where performance targets differ from the PBS/ PAES, details of both former and new targets, and reasons for the change	56
Narrative discussion and analysis of performance	15–18
Performance against service charter customer service standards, complaints data, and the department’s response to complaints	Not Applicable
Discussion and analysis of the department’s financial performance	116
Summary resource tables by outcomes	117
Developments since the end of the financial year that have affected or may significantly affect the department’s operations or financial results in future	9–10
Statement of the main corporate governance practices in place	84–87
Agency heads are required to certify that their agency comply with the Commonwealth Fraud Control Guidelines.	iii
Significant developments in external scrutiny	88
Judicial decisions and decisions of administrative tribunals	88
Reports by the Auditor-General, a Parliamentary Committee or the Commonwealth Ombudsman	88
Assessment of effectiveness in managing and developing human resources to achieve departmental objectives	89–100
Statistics on staffing	90
Certified agreements and AWAs	95
Performance pay	96
Assessment of effectiveness of assets management	Not Applicable
Assessment of purchasing against core policies and principles	106
Summary statement detailing the number of new consultancy services contracts let during the year; the total actual expenditure on all new consultancy contracts let during the year (inclusive of GST); the number of ongoing consultancy contracts that were active in the reporting year; and the total actual expenditure in the reporting year on the ongoing consultancy contracts (inclusive of GST).	107, 113–114
Absence of provisions in contracts allowing access by the Auditor-General	106
Contracts exempt from the AusTender	106
Report on performance in implementing the Commonwealth Disability Strategy	101
Financial Statements	124–202
Occupational health and safety (section 74 of the Occupational Health and Safety  Act 1991)	103
Freedom of Information (subsection 8(1) of the Freedom of Information Act 1982)	108
Advertising and Market Research (Section 311A of the Commonwealth Electoral Act 1918)	110
Ecologically sustainable development and environmental performance (Section 516A of the Environment Protection and Biodiversity Conservation Act 1999)	111
Discretionary Grants	42,69
Correction of material errors in previous annual report	Not Applicable

List of figures

Fig no.	Figure Title	Page no.
2.1	Ministers and portfolio agencies at 30 June 20008	7
2.2	Our outcome and output framework	10
2.3	Our organisational chart at 30 June 2008	11
2.4	Staff distribution at 30 June 2008	12
2.5	Our organisational chart at 1 July 2008	14
2.6	Items of ministerial correspondence processed	16
2.7	Parliamentary questions – analysis of performance over time	17
2.8	Freedom of information requests – analysis of performance over time	18
6.1	Trends in services to Cabinet and other decision makers	55
6.2	Trends in ceremonial and hospitality services	76
7.1	Workforce profile, ongoing and non-ongoing staff, 2006–07 and 2007–08	90
7.2	Five-year staff profile at 30 June each year	93
7.3	Trends in the nature of employment agreements	95
7.4	Trends in available base salary ranges by staff classification	96
7.5	Performance bonus paid in 2007–08	97
7.6	Australia Day Achievement Awards	99
7.7	Health and Safety Performance	103
7.8	Trends in consultancies	107
7.9	Expenditure on market esearch and media advertising organisation in 2007–08	110
8.1	PM&C outputs and administered programs in 2007–08	117
8.2	Trends in departmental finances	119
8.3	Trends in administered finances	120
A.1	Consultancy services let during 2007–08	114

List of Abbreviations

Abbreviation	Expansion
AAO	Administrative Arrangements Order
AAT	Administrative Appeals Tribunal
ACCC	Australian Competition and Consumer Commission
ADF	Australian Defence Force
AELM	APEC Economic Leaders Meeting
AIFS	Australian Institute of Family Studies
ANAO	Australian National Audit Office
APEC	Asia–Pacific Economic Cooperation
APS	Australian Public Service
ASEAN	Association of Southeast Asian Nations
AWA	Australian Workplace Agreement
CBRN	chemical, biological, radiological and nuclear
CIU	Cabinet Implementation Unit
COAG	Council of Australian Governments
CRC	COAG Reform Council
EL	Executive Level
EU	European Union
FOI	freedom of information
FTA	Free Trade Agreement
HSMA	Health and Safety Management Arrangements
IDC	interdepartmental committee
MCGC	Ministerial Committee on Government Communications
NADC	National Australia Day Council
NAIDOC	National Aborigines and Islanders Day Observance Committee
NATO	North Atlantic Treaty Organisation
NCTC	National Counter-Terrorism Committee
NSC	National Security Committee
NTER	Northern Territory Emergency Response
OECD	Organisation for Economic Cooperation and Development
OH&S	occupational health and safety
PM&C	Department of the Prime Minister and Cabinet
SCNS	Secretaries’ Committee on National Security
SGIA	Secretaries’ Group on Indigenous Affairs
SES	Senior Executive Service
SIU	Social Inclusion Unit
TTY	telephone typewriter

Glossary of Key Terms

Administrative Arrangements Order (AAO): An order issued from time to time by the government and signed by the Governor-General which establishes the matters or outcomes to be dealt with by each department of state, and the Acts to be administered by each minister.

Administered items: Revenues, expenses, assets and liabilities that the government controls, but which an agency or authority manages on the government’s behalf.

Agency: A department of state, department of parliament and prescribed agency under the Financial Management and Accountability Act 1997.

Asia-Pacific Economic Cooperation (APEC): The premier forum for facilitating economic growth, cooperation, trade and investment in the Asia-Pacific region comprising 21 Member Economies.

Australian Workplace Agreement (AWA): An agreement between an employer and an employee about the terms and conditions of employment, made under the Workplace Relations Act 1996.

Certified Agreement (CA): A collective agreement relating to employment conditions made directly between an employer and a group of employees.

Chief Executive’s Instructions provide instructions and guidance for accountability requirements under the Financial Management and Accountability Act 1997.

Commonwealth Procurement Guidelines (CPGs): The CPGs establish the core procurement policy framework and articulate the Government’s expectations for all agencies subject to the Financial Management and Accountability Act 1997 and their officials when performing duties in relation to procurement.

Council of Australian Governments (COAG): The peak intergovernmental forum in Australia, comprising the Prime Minister, State Premiers, Territory Chief Ministers and the President of the Australian Local Government Association.

Equity: Also known as net assets, it is the residual interest in the assets of an entity after deduction of its liabilities.

First Ministers: The Prime Minister, state Premiers and territory Chief Ministers.

Non-ongoing employee: An Australian Public Service employee who is employed for a specific term or task, or for duties that are irregular or intermittent as per paragraph 22(2)(a) of the Public Service Act 1999.

Outcomes and outputs structure: This structure reflects and agency’s business and enables sound performance reporting to parliament. Outcomes are the results, impacts or consequences of actions by the Australian Government affecting the Australian community. Outputs contribute to outcomes. They are the goods or services produced by agencies on behalf of the government and are specified by price, quantity or quality.

Portfolio Budget Statements (PBS): These statements explain the provisions of the Appropriation bills (Budget Bills), that is, where appropriated funds are to be spent.

Portfolio agencies: The different government agencies which are accountable to a minister.
For a list of the Prime Minister’s portfolio agencies see page 7.

Price of outputs: The government’s contribution to the department’s direct costs in producing required outputs and associated indirect costs, such as corporate overheads. It does not include, for example, revenue from independent sources.

Reasonable adjustment: The principle of providing an employee with a disability with services and/or facilities to assist them in carrying out the inherent requirements of their employment, where this does not impose unjustifiable hardship on the employer.

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