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Performance indicators and results |
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Qualitative assessment |
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Key results |
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Administered items - CHOGM security |
| Output 4.7 CHOGM 2001 Task Force |
Performance indicators |
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| The effective management and implementation of preparations for the Commonwealth Heads of Government Meeting (CHOGM) in 2001 in Brisbane. | Quality: The degree of satisfaction
of the Prime Minister, the Prime Minister's Office, Secretary and departmental
Executive and the Commonwealth Secretariat, as expressed through formal
and informal feedback mechanisms, with the quality of advice and support
in achieving a high-quality CHOGM in Brisbane. Cost of Outputs - $13.2m |
The Prime Minister is to host the Commonwealth Heads of Government Meeting (CHOGM) to be held in Brisbane from 6 to 9 October 2001. The CHOGM 2001 Task Force is responsible for the overall planning, organisation, security, liaison and management of CHOGM. The task force consists of five core areas: logistics, delegate relations, external communications, security, and planning and resources.
The work of the CHOGM 2001 Task Force is assessed on the basis of regular formal and informal feedback from the Prime Minister, Prime Minister's Office, Secretary, departmental Executive and the Commonwealth Secretariat.
High levels of satisfaction were expressed regarding the task force's whole-of-government approach, including its consultation with the Secretary and the Prime Minister's Office on the timing of the logistics elements of the meeting, its coordination with related organisations such as the Commonwealth Secretariat, the Commonwealth Business Council and the Commonwealth Foundation, and its cooperation with the Queensland and Victorian Governments on organisational and security measures.
Close collaboration was established between the task force and policy elements, principally the International Division of the department and relevant areas of the Department of Foreign Affairs and Trade. The head of the task force participated as a member of a number of CHOGM related committees, including the Commonwealth People's Centre Steering Committee, the CHOGM Queensland Steering Committee and the Commonwealth Business Forum Steering Committee.
The task force provided secretariat services to the CHOGM Executive Steering Group - chaired by the Secretary and comprising heads of departments and agencies - established to provide high-level direction for CHOGM and guidance on CHOGM to the Prime Minister.
The task force entered into a number of contracts with private-sector providers of venues, venue design and fit-out services, accommodation, promotional materials (such as the CHOGM 2001 logo) and website development services. The task force pursued sponsorship arrangements for the provision of logistical items, including vehicles, IT and communications facilities.
The task force developed a memorandum of understanding between the Commonwealth Government and the Queensland Government. The memorandum, which sets out the roles and responsibilities of the agencies involved, and administrative, liaison, media and funding arrangements, was signed on 7 June 2001.
The task force developed procedures for drawing on personnel from the department, the Department of Foreign Affairs and Trade, the Queensland Government and a pool of Queensland based volunteers as liaison officers to visiting delegations. Procedures for hospitality and protocol matters were also developed.
The task force established an office in Brisbane in January 2001. Brisbane will increasingly become the focus of the task force's operations after June 2001.
| Administered item | Performance indicators |
|---|---|
| CHOGM security | Quality: In conjunction with
the Queensland Police Service and relevant Commonwealth agencies deliver
a safe, secure and timely CHOGM 2001 while providing the Australian public
and visiting dignitaries with a positive experience that enhances Australia's
interests. A grant spread over two years will be paid to the Queensland Government as a specific purpose payment to the Queensland Police Service to assist in the acquisition of specialised equipment and training. Administered Expenses - $7.4m |
The Queensland Police Service will implement programmes developed under the CHOGM security framework and security plan. The programmes will be implemented with the cooperation of the CHOGM 2001 Task Force and other Commonwealth security departments and agencies, particularly the Australian Federal Police (AFP), the Australian Security Intelligence Organisation (ASIO) and the Attorney-General's Department.
In 2000-01 reports and briefs were prepared by the task force for the Prime Minister, the Prime Minister's Office, Ministers and the departmental Executive.
Security liaison and working groups, chaired by the department and comprising representatives of ASIO, the AFP, the Attorney-General's Department, the Australian Defence Force, the Department of Transport and Regional Services, the Australian Customs Service, the Department of Immigration and Multicultural Affairs, the Queensland Police Service and the Victoria Police, were established to develop and implement agreed security arrangements to ensure a safe and secure CHOGM.
The CHOGM 2001 Task Force received regular feedback from the Prime Minister, the Prime Minister's Office, the Secretary and the departmental Executive. Feedback confirmed a high level of satisfaction with the work of the task force. The task force also received feedback from the Commonwealth Secretariat, the Queensland Police Service and other key agencies involved in security preparations. This feedback came via regular meetings of the security liaison and working groups.
The task force coordinated the development and implementation of agreed security arrangements to cover all aspects of CHOGM. By the end of financial year 2000-01 those security arrangements were well advanced, with agreement being reached in most areas. The results of national anti-terrorist exercises and the requirements of heads of delegations will shape final arrangements in some areas.
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| Copyright © 2001 Commonwealth of Australia Last Updated: 5 January, 2002 |
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